Document processing with AI

A new standard in accounting process automation

An intelligent API powered by OCR and NLP enables automatic reading and posting of cost invoices — regardless of language, format, or source. Designed for large, internationally operating organizations in the era of digital finance.

Why does AI-powered document processing matter?

Traditional invoice processing means hours of manual work for accounting teams, high costs, and a high risk of errors. Our AI-powered API changes that: instead of scanning and copying data, it performs intelligent document analysis, automatically assigns cost categories, and integrates with DMS/ERP systems. It’s a true operational breakthrough for companies handling thousands of invoices each month.

Real barriers that have blocked efficiency

Document variability

Companies dealt daily with invoices in multiple languages, currencies, and formats — each supplier using a different document layout.

Low OCR accuracy

Text alone wasn’t enough — semantic analysis of data and context was needed.

Lack of project data

Project numbers were often missing or unclear on invoices, making cost allocation difficult.

Costly manual processes

A large accounting team was losing time on repetitive tasks that could be automated.

How does our technology solve this?

Up to 90% automation

Manual work reduced to a minimum — verification only required for uncertain data.

Integration with DMS and ERP systems

Data is automatically delivered to the client’s systems in a structured format (JSON).

Support for any format

Scan, photo, fax — the system recognizes structure and data regardless of layout.

Significant cost savings

Up to 8× lower invoice processing cost compared to SaaS solutions.

Multilingual AI model

Effective in languages such as Greek, Hungarian, and German.

Faster reporting

Cost data available before month-end — enabling greater financial control.

Flexibility and configuration

Users can define their own data extraction rules — in a self-service mode.

Implementation of automated document and invoice processing using language models with the 4D methodology

Our approach goes beyond just delivering technology. Together with the client, we follow a proven 4D process that ensures security, full alignment, and real business value:

Discovery – understanding your reality

We start by analyzing your current processes, documents, and systems. We review typical invoices, document workflows, and points of manual intervention. The goal is to gain a full understanding of your needs, constraints, and automation objectives.

Definition – designing a solution tailored to you

Based on the collected insights, we design the API structure, AI models, data extraction schema, and rules for assigning costs to projects and accounting codes. Together, we define the implementation KPIs and the scope of integration.

Delivery – implementing and testing

We build and deploy the solution in a test environment. We conduct training for users and administrators. Together with your team, we test various invoice scenarios (languages, formats, sources) and refine the AI model.

Direction – we scale, monitor, and improve

After go-live, we actively support the continued evolution of the solution. We monitor extraction accuracy, respond to changes in invoice formats, and adjust AI models as needed. We can also support you in expanding integrations with additional systems (ERP, BI, workflow).

What do you gain by working with us?

Full control over costs and data
Reduced errors and delays in accounting
Adapted to your industry and language
Compliance with financial and audit processes
Tangible operational savings from the very first month

Where is AI-powered document processing used?

In companies processing a high volume of invoices each month — regardless of source, format, or language.

In organizations operating across multiple markets simultaneously, with distributed cost centers and international projects.

In industries such as construction, logistics, professional services, and retail — where financial processes are complex and heavily reliant on cost documents.

In companies investing in digitization, back-office automation, and DMS/ERP integration with intelligent data processing.

In finance departments that require fast access to cost data and reports — even before the end of the accounting period.

AI-powered document processing enables a shift from manual, fragmented workflows to an integrated, scalable process. By combining OCR, NLP, and flexible APIs, it allows full automation of invoice reading and posting — regardless of the source. It’s the foundation of modern operational finance, fully aligned with the spirit of digital transformation.

AI-powered document processing is the ideal solution for companies looking to automate invoice handling in demanding, international environments. Discover how automation can transform your organization’s finance operations.

FAQ

Our solution is an intelligent API powered by OCR and NLP technologies that enables automatic reading, interpretation, and posting of cost invoices — regardless of format, language, or source. The system recognizes documents in the form of scans, photos, PDFs, or faxes and transforms them into structured data ready for integration with DMS or ERP systems. Unlike traditional OCR tools, our approach is based on deep contextual understanding of the document and its alignment with specific financial processes.

Automation using our API can reduce manual work by up to 90%, leading to significant operational savings from the very first month of use. With improved data quality and full integration with ERP systems, companies can generate reports faster, minimize errors, shorten document turnaround time, and gain greater control over financial processes. It also enables scaling of processes without proportionally growing accounting teams.

Implementation follows our 4D methodology, ensuring maximum alignment with the client’s reality. We start with the Discovery phase, analyzing current processes and documents. Next, during Definition, we design the API, data extraction models, and set implementation KPIs. In the Delivery phase, we configure the system, conduct tests, and train users; and after launch — in the Direction phase — we monitor performance, adjust AI models, and support ongoing solution development. Each stage is carried out together with the client’s team.

Yes, our API is designed for flexibility and full integration with a variety of DMS and ERP systems. Invoice data is passed in structured form (e.g., JSON), enabling seamless incorporation into the client’s document workflows. Additionally, users can define their own extraction rules — making the system adaptable not only to industry specifics but also to internal financial or audit requirements.

Deploying our system doesn’t require extensive infrastructure or major client‑side changes. The key requirement is an environment where the API can be integrated — this could be on‑premise or cloud‑based. We provide full technical support and comprehensive integration documentation. Our API supports all popular data standards, making it easy to connect to virtually any IT environment.

Data security is a top priority for us. The solution can operate on‑premise or in a client‑chosen cloud, in line with applicable regulations and IT security policies. Data processed by the system is never shared with third parties and is protected via encrypted communication. We also offer security audit options and access configuration tailored to financial and compliance requirements.

Yes, we enable deployment in a test environment during a pilot phase. During testing, we analyze various types of documents (e.g., invoices in different languages and formats) and configure AI models based on your organization’s real scenarios. The goal is to verify extraction accuracy, integration, and the real practical value of the solution before full implementation.

After implementation, we provide full technical and operational support. We monitor system performance, adjust AI models in response to new document types, and support ongoing integration development. Our team is available to both IT departments and end users. We regularly update language models and provide assistance in optimizing document processing workflows.

Companies using our solution report up to an eight‑fold reduction in invoice processing costs compared to traditional SaaS solutions. They significantly shorten posting times and reduce errors caused by manual data entry. With real‑time reporting, finance teams gain faster access to cost data — leading to better financial control and smarter management decisions.

Our solution applies wherever a large number of cost invoices are processed monthly — regardless of language, format, or source. It excels in internationally operating firms in industries such as construction, logistics, retail, professional services, or manufacturing. It is especially valuable for organizations with distributed cost centers, international projects, and high demands for rapid reporting.

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